Administrative Assistant

We are searching for a responsible Administrative Assistant to join our growing team! The duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs, and managing our company’s general activities.

Job Details

Job Type: Full-time

Pay: Starting at $22 per hour

Job Description

Are you passionate about phone etiquette? Do you enjoy proofreading, editing, and refining written documents until they are polished? Are you a formatting expert? Do you have exceptional detail orientation and organizational skills? We are searching for a responsible Administrative Assistant to join our growing team! Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs, and managing our company’s general activities.

Essential Job Duties

  • Maintain and set the standard for proper phone etiquette

  • Organize and schedule appointments

  • Plan meetings and take detailed minutes

  • Set and abide by deadlines

  • Write and distribute email correspondence, memos, letters, faxes, and forms

  • Develop and maintain a functional filing system

  • Update, maintain and ghostwrite standard operating procedures company-wide

  • Interview team members to understand a function and transcribe the process from beginning to end

  • Solicit and incorporate feedback for internal procedures based on user experiences

  • Assist HR in cataloging skill competencies

  • Act as the company’s special events coordinator

  • Order office supplies and research new deals and suppliers

  • Maintain contact lists

  • Book travel arrangements

  • Submit and reconcile expense reports

  • Provide general support to visitors

  • Act as the point of contact for internal and external clients

Qualifications

  • Ability to use precise language to explain ideas in the clearest and simplest manner

  • Knowledge of office management systems and procedures

  • Working knowledge of various office equipment

  • Proficiency in MS Office Suites

  • Excellent time management skills and the ability to prioritize work

  • Attention to detail

  • Creative flair problem-solving skills

  • Excellent written and verbal communication skills

  • Strong organizational skills with the ability to multi-task

  • An English degree is preferred with relevant experience

Experience

  • Administrative Assistants & Receptionists: 3 years (Preferred)
  • Technical writing: 3 years (Preferred)

Culture Index Survey (Required)

To be considered for this position and to move to the next step in the hiring process, the following brief Culture Index Survey must be completed.

Please select “Administrative Assistant” to complete the survey.

Ready to Apply?

Please send your resume to [email protected] or call 830.609.8855 for more information about any of our open positions.